Eligibility Criteria for Kevin Kline Award Participation

NUMBER OF PERFORMANCES: A Kevin Kline eligible production must have a minimum of eight (8) performances within the calendar year. These performances can be in one venue or multiple venues. Paid previews and student matinees count as performances. At least seven (7) of these performances must be made available for judges to attend. These seven performances must all be located within the area specified in the “Location” criteria, and they must occur on weekday evenings or weekends. Any exemptions must be approved by the Board.

LOCATION: A Kevin Kline eligible production must be produced within St. Louis City, St. Louis County, or any county adjacent to these areas. This means that the producing entity must maintain its business address/office in the locations specified above. Co-productions are allowed as long as the production meets the “Number of Performances” criteria and the local producing entity is involved in the production at all stages: planning, casting, rehearsal, performance.

STATUS: An eligible production must be incorporated as a not-for-profit or for-profit entity.

COMPENSATION: A Kevin Kline eligible production must compensate its artists according to the following schedule.

• Union artists are covered by their union contracts.
• Non-union artists must be compensated according to the following schedule:
  • Actors and Stage Managers: contracted at a minimum of $25 per ticketed performance.
  • Directors: contracted at a minimum of $800.
  • Designers, Choreographers, and Musical Directors: contracted at a minimum of $400.

• Full payment must be made within a week of closing.
• Theatre will disclose any compensation exemptions on the submission form for each production. Exemptions include:

Salaried Staff Exemption: If a director, designer, choreographer, or musical director is a salaried member of the theatre company’s staff, and directing, designing, choreographing, or musical directing is included in that artist’s staff contract, then the company is not required to “double dip” and contract an extra stipend.

Multiple Credit Exemption: If a director, designer, choreographer, or musical director is contracted to do two or more production jobs (i.e. director/choreographer, set/light designer, etc), the theatre company is required only to meet the minimum stipend for one artist. The theatre company must compensate at the minimum level for each artist, not for each credited position. If a credited position is not required for a production (i.e. no credited sound designer), then the theatre company does not need to provide a contract or stipend for that position, and that category will not be included on the ballot.

Student-Intern Exemption: Student-interns are exempt from the compensation minimum. Student-interns are defined as being involved in a structured arts education program. This could be credited involvement in a college/university program of study, or formal participation in a recognized community arts program.

PROCESSING FEE: In order for its (s) to be eligible, the theatre company must provide a $25 per production Processing Fee. St. Louis Theatre companies can provide this fee either individually/show-by-show, or in one lump sum at the start of their season.

NOTIFICATION DEADLINE: In order for its production(s) to be Kevin Kline eligible, the theatre company must notify PTC of the production dates at least 30 days prior to opening. This notification can be done on an individual/show-by-show basis, or the theatre company can submit the dates for its entire season all at once. Submitting a production within 30 days of opening will result in the Processing Fee doubling to $50, and that production may not be able to be included in program ads or posters. No productions submitted within 10 days of opening will be accepted.

FULL PARTICIPATION: Even though theatre companies may notify and provide processing fees on an individual/show-by-show basis, eligible theatre companies must submit ALL of their productions for judging in any calendar year. Theatre companies that produce multiple shows in one calendar year cannot have one show judged but not another. All shows produced by a participating theatre company must meet all eligibility criteria, or none of the shows will be judged. Theatre companies that produce more sporadically (i.e. only once a year or even once every two or three years), as long as they meet all other criteria, are eligible to have their productions judged.

JUDGE COMPS: In order for its production(s) to be Kevin Kline eligible, the theatre company must provide a minimum of one complimentary ticket per judge, seven (7) per production.

LICENSING: In order for its production(s) to be Kevin Kline eligible, the theatre company must legally acquire the rights to present the production, either through licensing or directly from the playwright.

NON-COMPLIANCE WARNING SYSTEM: In order for its production(s) to be eligible, the theatre company must disclose to its artists (either verbally or written) that the company is a member of PTC and being judged for the Kevin Kline Awards. PTC will provide a link on its website for artists, judges, and theatre companies to report non-compliance with any eligibility criteria and/or questionable conduct. All complaints will remain confidential and PTC will investigate and take proper action if necessary, such as eliminating a production or theatre from judging, dismissing a judge, etc.

APPLICATION: In order for its production(s) to be eligible, the theatre company must fill out a formal application. Theatre companies already members of PTC will go through this process ANNUALLY beginning the last week of November. Theater companies applying to join PTC for the first time will go through this process on an individual basis for their first year, then join the annual late November process in subsequent years.

TYA EXCEPTIONS:

Number of Performances: Eligible TYA productions are subject to the same eight (8) show minimum with seven (7) performances available for judging within the areas specified by the Location criteria. However, these seven performances are not subject to the weekday evening/Sat/Sun stipulation.

Judge Comps: Eligible TYA productions only need to provide complimentary tickets for three (3) judges, and will be judged only in the Outstanding TYA Production category, on a 1-10 scale instead of 0-3.

All Categories Judged: If a theater company produces a TYA production that meets the weekday evening/Sat/Sun stipulation, then the company may choose to have that production also judged in all other categories. The theatre company will need to provide an additional four (4) judge comps to ensure a full compliment of seven (7) judges.